Please look at your child’s attendance over the term. The information below will help you understand the attendance figure.

Attendance Grade Actions to be taken by family/school
99-100% EXCELLENT Congratulations! Your child’s attendance is fantastic! Keep it up!
97-98% GOOD Well done! Your child’s attendance is good!Keep it up!
96% ACCEPTABLE This level of attendance is acceptable, but to get the most of school, let’s work together to improve your child’s attendance further.
90-95% BELOW AN ACCEPTABLE LEVEL Our attendance officer will need to meet you to discuss how we can all work together to improve your child’s attendance.
Below 90% PERSISTENT ABSENCE An Education Welfare Officer will meet with you to draw up a plan to improve your child’s attendance.


Parental Guidance

What should I do if…?

My child is ill

Ring the school on 0121 464 3348 between 8:00am and 8.30am. You will be put through to our school’s attendance officer. Often a cough or a cold does not necessarily mean the child has to be off school.

I need to take my children out of school during term time

Ring the school on 0121 464 3348 as soon as possible. You will be put through to our school’s attendance officer to discuss the matter further.

I have an appointment/my child has an appointment

As far as possible please try and arrange all appointments outside school hours. Often routine medical appoints and dental appointments can be made during half term or after school.

Where this is not possible, please bring your child’s appointment card to the school office. The Head of School or another senior member of staff must authorise the child to leave the school. Wherever possible, please ensure that your child attends school before and after the appointment.

I have an emergency

Ring the school on 0121 464 3348 as soon as possible to let us know of your emergency.

I know that my child will be late

Ring the school on 0121 464 3348 between 8:00am and 8.30am. You will be put through to our school’s attendance officer. Please bring your child to school as soon as possible. Better late than never!

A very important message for all parents and carers

Dear Parents/Carers,

City Road Primary School is working in partnership with parents and carers to improve school attendance.   We would like to congratulate the many parents and carers who ensure their children attend school regularly.

It is the legal responsibility of parents/carers to ensure their children receive appropriate education. Failing to send your child to school regularly without good reason is a criminal offence.

Absence disrupts the education of the individual pupil and the whole class. Are you aware that children who do not attend regularly:

  • do not achieve well in exams
  • find it difficult to maintain friendships
  • are more likely to become involved in crime
  • miss out on opportunities in further education and the world of work
  • Issuing penalty notices: Each parent receives a penalty notice for each child who has unauthorised absence. The penalty is £60 or £120 depending on how soon payment is made. So, if there are two parents and two children the total penalties could be up to £480. Failure to pay may result in prosecution.
  • Taking parents to court for unauthorised absence: Education Act 1996 Section 444(1) – court can fine each parent up to £1000 per child, order payment of prosecution costs and/or impose a Parenting Order.
  • Taking parents to court for persistent unauthorised absence: Education Act 1996 Section 444(1A) – court can fine each parent up to £2,500 per child, order payment of the prosecution costs, impose a Parenting Order and/or sentence a period of imprisonment of up to 3 months.

Absence can only be authorised by the Head Teacher, within the boundaries set by the Education (Pupil Registrations) (England) Regulations 2006.

Please remember that parental illness, going shopping, visiting family, truancy, not wanting to go to school, alleged bullying (speak to school immediately to resolve the issue) are not acceptable reasons to be absent. All of these will be recorded as unauthorised absence, including if your child arrives at school after the close of registration. Leave in term time will only be authorised in exceptional circumstances.

Legal action that may be taken include:



Being taken to court could result in you having a criminal record.


How does your child compare?

Attendance during one school year equals this number of days absent which is approximately this many weeks   absent which means this number of lessons missed


19   days

4 weeks 100 lessons


38   days

8 weeks 200 lessons


57   days

11.5 weeks 290 lessons

Frequent absence can add up to a considerable amount of lost learning and can seriously disadvantage your child in adult life.

If your child’s level of absence is of serious concern you will receive another letter advising you about improving attendance.   After this, any further unauthorised absence may result in the School and the Local Authority taking legal action.

We will improve attendance by making it clear within the school and local community that unauthorised absence is not acceptable.   You will be informed of the number of penalty notices issued, prosecutions and the level of fines.

Again, we would like to thank those parents who make sure their child is attending school regularly and are therefore benefiting fully from their educational opportunity.

Yours sincerely,

Shaukat Islam

Executive Headteacher